{"id":5082,"date":"2022-12-05T12:10:12","date_gmt":"2022-12-05T12:10:12","guid":{"rendered":"https:\/\/dev.matsio.com\/matsio\/saasboomi\/?p=5082"},"modified":"2024-06-05T11:40:34","modified_gmt":"2024-06-05T11:40:34","slug":"making-customer-success-easy","status":"publish","type":"post","link":"https:\/\/dev.matsio.com\/matsio\/saasboomi\/saas\/management\/making-customer-success-easy\/","title":{"rendered":"Starting up again, to make customer success easy!"},"content":{"rendered":"<p class=\"selectionShareable\">I still remember the day when we got our 1st customer in my last startup. It was a lovely rainy day in November 2013 and it came with a terrific feeling \u2013 it felt absolutely amazing; almost akin to the 1st kiss. And after 2 years of honeymoon \u2013 they churned. I felt crushed, hollowed, gutted; almost akin to a breakup.<\/p>\n<p class=\"selectionShareable\">This started a 6-year-long tug of war between me trying to understand why my customers threatened to churn and why some of them actually did churn. In fact, before I\u00a0<strong>sold my 1st B2B SaaS startup in 2019<\/strong>, we had seen\u00a0<strong>40+ churn threats<\/strong>\u00a0from our customers and we managed to douse the flame in 30 cases. We\u00a0<strong>lost only 10 customers over a 5-year period<\/strong>, giving us an enviable\u00a0<strong>1.5% YoY churn performance\u00a0<\/strong>(the industry average is 10% \u2013 15% YoY churn).<\/p>\n<p class=\"selectionShareable\">Every time a customer threatened to churn, I would mount a deep data dig to find evidence of their displeasure with the data. Funny story \u2013 there was always data that I had missed. With time and patience that ran over 5 years, we were able <a href=\"https:\/\/saasboomi.org\/saas\/management\/scaling-enterprise-customer-success\/\" target=\"_blank\" rel=\"noopener noreferrer\">to create a customer success health profile<\/a> that helped us deliver the fantastic 1.5% YoY churn figure.<\/p>\n<p class=\"selectionShareable\"><em>Here are the top Customer Success mistakes I was doing when I was running my last start-up:<\/em><\/p>\n<h2 class=\"selectionShareable\"><strong>1. I relied on simple and seductive, gut-feel techniques:<\/strong><\/h2>\n<p class=\"selectionShareable\">I used to define customer health through very simple if-then-else circuits.<\/p>\n<p class=\"selectionShareable\">For instance, I used to believe that a customer is healthy if they logged into my product 3 times a week, logged less than 5 bugs a month, and had at least 3 email exchanges in a quarter.<\/p>\n<p class=\"selectionShareable\">Was this the right approach? At the time it seemed so. But, did I ever run any\u00a0<strong>correlation<\/strong>\u00a0<strong>test of all churned customers<\/strong>\u00a0and examined if they were logging in at least 3 times per week?\u00a0<strong>Absolutely not!<\/strong><\/p>\n<p class=\"selectionShareable\">So, I actually did not have a factual base that if a customer logged in less than 3 times a week, they would churn. So even though it looked like I had a seemingly logical health metric, it had no factual legs.<\/p>\n<div class=\"wp-block-kadence-testimonials kt-testimonial-halign-center kt-testimonial-style-basic kt-testimonials-media-off kt-testimonials-icon-off kt-testimonial-columns-1 kt-t-xxl-col-1 kt-t-xl-col-1 kt-t-lg-col-1 kt-t-md-col-1 kt-t-sm-col-1 kt-t-xs-col-1 kt-blocks-testimonials-wrap_02e862-43\">\n<div class=\"kt-testimonial-grid-wrap\">\n<div class=\"kt-testimonial-item-wrap kt-testimonial-item-0\">\n<div class=\"kt-testimonial-text-wrap\">\n<div class=\"kt-testimonial-content-wrap\">\n<blockquote>\n<p class=\"kt-testimonial-content\"><strong>Ask yourself<\/strong> \u2013\u00a0What is the factual basis of your customer health calculations? Do you have the background work or are they just seductive-looking simple formulae merely expressing a gut feeling?<\/p>\n<\/blockquote>\n<\/div>\n<\/div>\n<\/div>\n<\/div>\n<\/div>\n<p class=\"selectionShareable\">I had none at the beginning.<\/p>\n<p class=\"selectionShareable\">It took us 5 years of effort to identify 40 odd objective customer health KPIs by sourcing data from our product usage, ticketing system, CRM, subscription and payment system, feature request system, and customer communications.<\/p>\n<h2 class=\"selectionShareable\"><strong>2. I never measured my product\u2019s customer outcomes<\/strong><\/h2>\n<p class=\"selectionShareable\">My customers were my customers because my product promised them business outcomes. If I were to understand my customers\u2019 happiness, I should have looked at this very fundamental aspect.<\/p>\n<blockquote class=\"wp-block-quote is-style-default\">\n<p class=\"selectionShareable\">A business outcome is the end result of completing one or more use cases on your product.\u00a0If a customer gets repeatable and reliable business outcomes, they will forgive a clunky UI design, a few bugs here and there, and even poor after-sales support.<\/p>\n<\/blockquote>\n<p class=\"selectionShareable\">Let\u2019s assume your product promises that customers can do faster airline ticket booking. What would be your customer outcome metric? You would want to ensure that the booking use case takes no more than say 60 seconds. Just a successful booking is not the desired customer outcome \u2013 a fast under 60-second booking is.<\/p>\n<p class=\"selectionShareable\">A customer who booked 5 tickets from your platform last week where each booking took 2 minutes would churn and go back to their favorite booking website because your product didn\u2019t deliver the speed.\u00a0<strong>Yes, you had high usage, and fewer bugs \u2013 everything all right, <\/strong><strong>but you failed to deliver the customer outcome of speed!<\/strong><\/p>\n<div class=\"wp-block-kadence-testimonials kt-testimonial-halign-center kt-testimonial-style-basic kt-testimonials-media-off kt-testimonials-icon-off kt-testimonial-columns-1 kt-t-xxl-col-1 kt-t-xl-col-1 kt-t-lg-col-1 kt-t-md-col-1 kt-t-sm-col-1 kt-t-xs-col-1 kt-blocks-testimonials-wrap_c6142b-46\">\n<div class=\"kt-testimonial-grid-wrap\">\n<div class=\"kt-testimonial-item-wrap kt-testimonial-item-0\">\n<div class=\"kt-testimonial-text-wrap\">\n<div class=\"kt-testimonial-content-wrap\">\n<div class=\"kt-testimonial-content\"><strong>Ask yourself\u00a0\u2013\u00a0<\/strong><em>Are you measuring your product-driven customer outcomes?<\/em><\/div>\n<\/div>\n<\/div>\n<\/div>\n<\/div>\n<\/div>\n<p class=\"selectionShareable\">I was not.<\/p>\n<p class=\"selectionShareable\"><em>Later, we had around 10 objectives KPIs that defined the product-driven business outcomes to measure the value addition we were doing for our customers.<\/em><\/p>\n<h2 class=\"selectionShareable\"><strong>3. I never measured my users\u2019 health<\/strong><\/h2>\n<p class=\"selectionShareable\">In the early days, I was not measuring user-level health.<\/p>\n<blockquote class=\"wp-block-quote\">\n<p class=\"selectionShareable\">Users make up customers. Users are decision-makers. Users are influencers.<\/p>\n<\/blockquote>\n<p class=\"selectionShareable\">Without measuring user health, a key piece of my customer success was lacking. And yet, I had missed this key insight.<\/p>\n<div class=\"wp-block-kadence-testimonials kt-testimonial-halign-center kt-testimonial-style-basic kt-testimonials-media-off kt-testimonials-icon-off kt-testimonial-columns-1 kt-t-xxl-col-1 kt-t-xl-col-1 kt-t-lg-col-1 kt-t-md-col-1 kt-t-sm-col-1 kt-t-xs-col-1 kt-blocks-testimonials-wrap_2a4090-a9\">\n<div class=\"kt-testimonial-grid-wrap\">\n<div class=\"kt-testimonial-item-wrap kt-testimonial-item-0\">\n<div class=\"kt-testimonial-text-wrap\">\n<div class=\"kt-testimonial-content-wrap\">\n<blockquote>\n<div class=\"kt-testimonial-content\"><strong>Ask yourself\u00a0\u2013\u00a0<\/strong><em>do you have visibility of each of your users and their health?<\/em><\/div>\n<\/blockquote>\n<\/div>\n<\/div>\n<\/div>\n<\/div>\n<\/div>\n<p class=\"selectionShareable\">I didn\u2019t have that.<\/p>\n<p class=\"selectionShareable\"><em>After years of effort, we ended up with some 20 objectives KPIs to measure each user\u2019s health.<\/em><\/p>\n<h2 class=\"selectionShareable\"><strong>4. In the name of customer success, I had built an elaborate task system and not an intelligence system<\/strong><\/h2>\n<p class=\"selectionShareable\">Again, in the early days, I had built a whole list of tasks for my CS team. \u201cDo this, do that, send this email, call them, meet them\u2026\u201d<\/p>\n<p class=\"selectionShareable\">The CS system didn\u2019t deliver any\u00a0<strong>clear data-driven actionable moves<\/strong>. The reason was our customer health calculation was simple seductive gut-feel oriented and we had no inkling of customer outcomes and user health. So, the tasks generated on top of these fuzzy KPIs had a lot of activity, but no real value addition. It was death by tasks!<\/p>\n<blockquote>\n<p class=\"selectionShareable\"><strong style=\"color: initial; font-family: -apple-system, BlinkMacSystemFont, 'Segoe UI', Roboto, Oxygen-Sans, Ubuntu, Cantarell, 'Helvetica Neue', sans-serif;\">Ask yourself\u00a0\u2013\u00a0<\/strong><em style=\"color: initial; font-family: -apple-system, BlinkMacSystemFont, 'Segoe UI', Roboto, Oxygen-Sans, Ubuntu, Cantarell, 'Helvetica Neue', sans-serif;\">do you have high-quality customer and user intelligence that you can drill down and find the root cause of the issues or do you just have an elaborate task system?<\/em><\/p>\n<\/blockquote>\n<p class=\"selectionShareable\">I didn\u2019t have that.<\/p>\n<p class=\"selectionShareable\">With the 40+ objective KPIs, came to the discipline to see customer health in 40 dimensions. That created repeatable playbooks to handle poor health for each of the 40 KPI dimensions.<\/p>\n<p class=\"selectionShareable\"><em>The lesson was clear, your health KPIs extend to your Customer Success playbooks. Go light on the health KPIs and your CS playbooks cannot be bulletproof.<\/em><\/p>\n<h2 class=\"selectionShareable\"><strong>5. I missed customer-centricity by a mile<\/strong><\/h2>\n<p class=\"selectionShareable\">At the outset, all my Customer Success issues and tasks, etc. were seen only by my CS team. My leadership of the product team, sales team, marketing team, finance team, DevOps team, training team, support team, etc. had no idea of the CS activities.<\/p>\n<p class=\"selectionShareable\">The problem is that the CS team could not solve all the problems themselves. They needed help from other teams. However, the other teams had no idea about the customers&#8217; and the users\u2019 health. This created a <strong>huge gap in building a customer-centric business<\/strong> where all the other department leadership <strong>didn\u2019t quite empathize with the CS concerns.<\/strong><\/p>\n<blockquote>\n<p class=\"selectionShareable\"><strong style=\"color: initial; font-family: -apple-system, BlinkMacSystemFont, 'Segoe UI', Roboto, Oxygen-Sans, Ubuntu, Cantarell, 'Helvetica Neue', sans-serif;\">Ask yourself \u2013 <\/strong><em style=\"color: initial; font-family: -apple-system, BlinkMacSystemFont, 'Segoe UI', Roboto, Oxygen-Sans, Ubuntu, Cantarell, 'Helvetica Neue', sans-serif;\">Does the leadership of all your departments know about the CS issues and can empathize with them and in turn have a holistic customer-centric approach?<\/em><\/p>\n<\/blockquote>\n<p class=\"selectionShareable\"><strong>I sure didn\u2019t.<\/strong><\/p>\n<p class=\"selectionShareable\"><em>Over the years, customer health was exposed to all the department leadership folks. That generated an org-wide appreciation for the customer concerns.<\/em><\/p>\n<p class=\"selectionShareable\">I sold my 1st startup in 2019. As fate would have it, we all got bogged down in our homes in 2020-2021 as a global pandemic raged on. In 2021, I and my co-founders quit our jobs and started building\u00a0<strong><a href=\"http:\/\/www.zapscale.com\/\" target=\"_blank\" rel=\"noreferrer noopener\">ZapScale<\/a>\u00a0\u2013 a customer success platform<\/strong>.<\/p>\n","protected":false},"excerpt":{"rendered":"<p>I still remember the day when we got our 1st customer in my last startup. It was a lovely rainy day in November 2013 and it came with a terrific feeling \u2013 it felt absolutely amazing; almost akin to the 1st kiss. And after 2 years of honeymoon \u2013 they churned. I felt crushed, hollowed, [&hellip;]<\/p>\n","protected":false},"author":10,"featured_media":5084,"comment_status":"open","ping_status":"open","sticky":false,"template":"","format":"standard","meta":{"_acf_changed":false,"footnotes":""},"categories":[66,96],"tags":[61,65,97],"chapters":[],"class_list":["post-5082","post","type-post","status-publish","format-standard","has-post-thumbnail","hentry","category-management","category-customer-success","tag-saas-india","tag-operations","tag-customer-success"],"acf":[],"yoast_head":"<!-- This site is optimized with the Yoast SEO plugin v25.1 - https:\/\/yoast.com\/wordpress\/plugins\/seo\/ -->\n<title>Top Customer Success Pitfalls to Avoid in a Startup<\/title>\n<meta name=\"description\" content=\"Here are the top Customer Success mistakes I was doing when I was running my last start-up.\" \/>\n<meta name=\"robots\" content=\"noindex, follow, max-snippet:-1, max-image-preview:large, max-video-preview:-1\" \/>\n<meta property=\"og:locale\" content=\"en_US\" \/>\n<meta property=\"og:type\" content=\"article\" \/>\n<meta property=\"og:title\" content=\"Starting up again, to make customer success easy!\" \/>\n<meta property=\"og:description\" content=\"I still remember the day when we got our 1st customer in my last startup. It was a lovely rainy day in November 2013 and it came with a terrific feeling \u2013 it felt absolutely amazing; almost akin to the 1st kiss. And after 2 years of honeymoon \u2013 they churned. I felt crushed, hollowed, gutted; almost akin to a breakup.\" \/>\n<meta property=\"og:url\" content=\"https:\/\/dev.matsio.com\/matsio\/saasboomi\/saas\/management\/making-customer-success-easy\/\" \/>\n<meta property=\"og:site_name\" content=\"BoomiAI\" \/>\n<meta property=\"article:published_time\" content=\"2022-12-05T12:10:12+00:00\" \/>\n<meta property=\"article:modified_time\" content=\"2024-06-05T11:40:34+00:00\" \/>\n<meta property=\"og:image\" content=\"https:\/\/stg-saasboomiorg-staging.kinsta.cloud\/wp-content\/uploads\/2022\/12\/Zapscale.png\" \/>\n\t<meta property=\"og:image:width\" content=\"447\" \/>\n\t<meta property=\"og:image:height\" content=\"415\" \/>\n\t<meta property=\"og:image:type\" content=\"image\/png\" \/>\n<meta name=\"author\" content=\"Malavika Velayanikal\" \/>\n<meta name=\"twitter:card\" content=\"summary_large_image\" \/>\n<meta name=\"twitter:title\" content=\"Starting up again, to make customer success easy!\" \/>\n<meta name=\"twitter:description\" content=\"I still remember the day when we got our 1st customer in my last startup. 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